Club Accountant

Role PurposeThe Club Accountant is responsible for managing the financial operationsof the Ceylon Sports Club, ensuring accurate accounting, strong financialgovernance, compliance with regulatory requirements, including statutoryfilings (CPF, GST, IRAS), bar financial operations and inventory control, andtimely reporting to the Management Committee. The role supports transparency,audit readiness, and financial sustainability of the club.Key Responsibilities1. Financial Management &AccountingMaintain full set of accounts (General Ledger, AP, AR, Cash & Bank)Perform weekly bookkeeping and data entry for all financial transactionsPrepare monthly financial statements: Income & ExpenditureBalance SheetCash Flow ReportEnsure accurate recording of all club transactions (membership, events, sponsorships, rentals, subscriptions)Manage accruals, prepayments, and journal entries2. Payment & ReceivablesManagementProcess vendor invoices, payments, and reimbursements in line with approval matrixTrack member subscriptions, event fees, and outstanding receivablesFollow up on overdue paymentsReconcile incoming funds (bank transfers, PayNow, cash collections)3. Bar Financial Management &Inventory ControlRevenue ControlTrack daily bar sales (POS vs cash/card collections)Ensure completeness and accuracy of bar revenue recordingPerform daily/weekly reconciliation of bar collectionsInventory ManagementMaintain bar inventory records (opening stock, purchases, consumption, closing stock)Conduct periodic stock counts (weekly/monthly) with independent verificationTrack inventory variances and investigate discrepanciesMonitor slow-moving, expired, or obsolete stockCost ControlCalculate and monitor: Cost of Goods Sold (COGS)Gross margin on beveragesIdentify leakage, wastage, or pilferage risksRecommend pricing adjustments and margin improvementsProcurement ControlsEnsure all bar purchases follow approval and vendor controlsValidate supplier invoices against delivery and stock recordsMaintain approved supplier listGovernance & ComplianceImplement segregation of duties between: OrderingReceivingRecordingEnsure audit-ready documentation for: Stock movementsWastage / breakage logsSupport surprise checks and internal audits4. Budgeting & Financial PlanningSupport preparation of annual budgets and forecastsMonitor budget vs actual performanceHighlight variances and recommend corrective actionsSupport funding planning for projects (e.g., facilities upgrades, events)5. Bank Reconciliation & CashControlPerform monthly bank reconciliationsMaintain strong controls over cash handling, bar collections and petty cashMonitor cash flow position and liquidityEnsure regular reconciliation of bank statements to prevent discrepancies6. Compliance & GovernanceEnsure compliance with: Club financial policiesSingapore regulatory requirementsAudit standardsMaintain proper documentation for audit purposesSupport external audits and provide required schedulesLiaise with government authorities (e.g., CPF Board, IRAS) as required7. Reporting & Stakeholder SupportProvide regular financial updates to: TreasurerManagement CommitteePrepare monthly management accounts for decision-making insightsProvide bar performance reports, including: Sales trendsInventory turnoverMarginsPrepare finance reports for AGM and committee meetingsSupport sub-committees (sports, events, facilities) with financial insights8. Systems & Process ImprovementMaintain accounting and POS integration (if applicable) Improve processes for: Bar inventory trackingDigital paymentsReporting dashboardsMaintain accounting systems and recordsImprove financial processes, controls, and SOPsSupport digitalization (e.g., online payments, reporting dashboards)9. Project & Event Finance SupportTrack financials for: Events & tournamentsFacility upgrades (e.g., floodlights, safety nets)Ensure proper cost allocation and reporting10. Payroll ProcessingPerform monthly payroll processingEnsure accurate salary computationManage CPF submissions and statutory payroll compliance11. GST & Statutory CompliancePrepare and submit quarterly GST filings (if applicable)Maintain supporting schedules and documentationEnsure compliance with IRAS requirements12. Expense Management (Enhancement)Categorize and monitor expenses accuratelyEnsure proper classification for reporting and audit purposesKey DeliverablesTimely monthly financial reportsAccurate and audit-ready accounts·       Controlled inventory with minimalvariances ·       Strong audit compliance anddocumentation ·       Improved bar profitability and costcontrolBudget adherence and cost controlTransparent and traceable financial transactionsTimely statutory submissions (CPF, GST, regulatory filings)Qualifications &ExperienceDiploma/Degree in Accounting, Finance, or related fieldMinimum 3–5 years of accounting experience (club, F&B, hospitality, or SME preferred)Strong understanding of accounting principles and financial reportingExperience in inventory and bar/F&B cost control is highly desirableFamiliarity with accounting/POS systemsExperience with accounting software (e.g., Xero, QuickBooks, SAP, or similar)Key SkillsStrong attention to detail and accuracyFinancial governance and compliance mindsetGood numerical and analytical skillsProficient in Excel and financial reporting toolsGood communication skills (written & verbal)Ability to work independently and meet deadlinesPreferred AttributesExperience in sports clubs, associations, or non-profit organizationsExposure to bar or F&B operationsFamiliarity with event-based accounting and sponsorship trackingUnderstanding of audit processes and regulatory frameworksFamiliarity with Singapore statutory compliance (CPF, GST, IRAS reporting)Working ArrangementFull-timeOn-site presence may be required periodically (e.g., weekly or during audits/events)Flexibility required during major events and stock count cyclesSuccess MetricsTimeliness and accuracy of financial reportsAudit outcomes (clean audit, minimal findings)Efficiency of payment and receivables processesBudget vs actual performance controlAccuracy of inventory and bar cost managementTimeliness of statutory submissionsStakeholder satisfaction (Committee/Treasurer)