Senior Exec - Conference and Exhibition Ops

Image Engine Pte LtdA part of Clarion Events Group (UK headquartered), Image Engine is a leading full-service B2B technology event producer and organiser. Our flagship portfolio – GovWare, supports a global community of cybersecurity experts and practitioners, business leaders, industry innovators and policymakers through delivering innovative content, critical business intelligence sharing and connectivity.Job Description – Senior Executive, Conference and Exhibition Ops Role Overview:The Senior Executive, Projects (Operations) supports the end‑to‑end planning and delivery of large‑scale conference and exhibition operations. The role is responsible for coordinating exhibition floor operations, conference build and setup, vendor and venue management, manpower deployment, and onsite logistics to ensure smooth and successful event execution. Working closely with Project and Operations Managers, this role requires strong organisational skills, attention to detail, and the ability to operate effectively in a fast‑paced, live event environment.Key Responsibilities1. Exhibition OperationsManage end-to-end exhibition floor operations, including booth setup, show days, and teardownExecute exhibition layouts and floor plans in coordination with internal teams and contractorsCoordinate operational requirements such as power, internet, rigging, branding, and sponsor specificationsOversee contractors responsible for booth construction and show floor infrastructureSupport registration operations, crowd flow management, and onsite manpower deployment2. Conference OperationsSupport the build and setup of conference theatres, stages, briefing rooms, sponsor meeting rooms, and common areas Coordinate audio-visual, staging, lighting, signage, and seating layouts in line with programme requirementsEnsure all conference spaces are operationally ready according to event schedules Work with contractors to deliver technical setups and adhere to build timelines Ensure sponsor entitlements are fulfilled and operationally supported3. Vendor & Venue ManagementLiaise and coordinate with venue management and contractors on all operational requirementsManage procurement of operational services, including timelines and deliveryEnsure compliance with venue regulations, safety standards, and licensing requirements4. Build, Logistics & Onsite OperationsOversee build-up, show days, and teardown across exhibition and conference componentsCoordinate deliveries, storage, and onsite logisticsEnsure alignment between approved floor plans, staging layouts, and operational executionTroubleshoot and resolve onsite operational issues promptly5. Manpower Management Plan and deploy manpower resources including registration staff, ushers, runners, and event crew Conduct onsite briefings and manage teams to ensure smooth event execution Adjust manpower allocation dynamically in response to onsite conditions6. Attendee ExperienceSupport registration, badge collection, and crowd flow managementEnsure clear signage, wayfinding, and a positive overall attendee journeyAddress onsite feedback and issues efficiently to maintain service standards7. Systems, Reporting & AdministrationSupport event technology platforms such as registration systems, mobile applications, and lead retrieval toolsAssist with operational documentation, reporting, and post event evaluationsMaintain accurate operational records and support budget tracking and expense management8. Compliance & SafetyEnsure operational teams and vendors adhere to organisational policies, safety protocols, and regulatory requirementsSupport access control, safety monitoring, and incident response as required